Topsham School of Dance & Theatre Kidz

Terms and Conditions, January 2025

Agreement to Terms

You are expected to have read and accepted these Terms and Conditions before booking a trial class or enrolling with the Topsham School of Dance or Theatre Kidz.

These Terms and Conditions were last reviewed in January 2025.  The Topsham School of Dance and Theatre Kidz may amend these Terms and Conditions as required at any time.

Any queries about these Terms and Conditions should be sent to The Principal, Vicki Holwill, by emailing vickiholwill@hotmail.co.uk.

 

Trial Classes

  • All new students are offered one free trial session.

  • Trial sessions must be pre-booked in advance and are subject to availability.

Membership of the School

  • For new students enrolling with the Topsham School of Dance or Theatre Kidz the minimum commitment is all remaining lessons of the 10 or 12 week term after the trial lesson.

  • For existing student the minimum commitment is a full term of 10 or 12 lessons.

  • Students are automatically enrolled from one term to the next unless notice is given before the first lesson of the new term.

  • To withdraw from a class, please notify Miss Vicki before the start of a new term.

Class Fees and Payment

  • Invoices are issued at the beginning of each term via email and cover a full 10 week term.

  • Payments are due within the first two weeks of a new term starting, or 2 weeks after enrolment mid-term. Late payments will incur a £5 admin fee.

  • Once committed to a term, payments are non-refundable.

  • Classes missed for any reason are non-refundable.

  • If your child does not return at the start of a new term but notice has not been given, you will be liable to pay for the classes which have taken place to when you confirm your child will not be returning (up to one term’s worth of fees).

  • If any fees remain unpaid after a student leaves, we reserve the right to pursue recovery of the outstanding balance through legal channels.

Cancelled Classes

  • Refunds are only granted if a class is cancelled by the Topsham School of Dance or Theatre Kidz. Where possible, replacement classes will be offered before a refund.

  • The Topsham School of Dance or Theatre Kidz is not liable for class cancellations due to events outside our control (e.g. severe weather, venue closures, or public health emergencies). In such instances, we will aim to provide a replacement class at a future date. Refunds will not be issued in these circumstances.

Consent

  • Consent will be requested for the use of photographs or videos taken during classes or shows to promote the Topsham School of Dance or Theatre Kidz on the website, social media, posters or leaflets.

  • Medical information is requested from all new students, and parents or guardians will be asked to indicate if Topsham School of Dance or Theatre Kidz  staff are permitted to administer first aid or necessary medication.

Uniform and Appearance

  • Each class has a Topsham School of Dance or Theatre Kidz uniform, details of which will be provided to all new students.

  • Students are expected to wear this uniform to all classes.

  • Correctly fitting dance shoes must be worn to class for safety reasons.

  • Long hair should be tied up ready for the start of each class.

Behaviour and Conduct

  • All students and families are expected to treat teachers, staff, and fellow class members with respect and courtesy.

  • Disruptive behaviour in waiting areas or during classes will not be tolerated.

  • Miss Vicki reserves the right to ask students who repeatedly fail to meet expected standards behaviour during classes to withdraw from the school.

Parental Supervision

  • A parent or guardian is required to be present for all Baby Ballet classes.  For all other classes a waiting area is available but only students are permitted in the dance studio.

  • The Topsham School of Dance or Theatre Kidz is inclusive and aim to meet the needs of all students but may ask for additional support if needed.

Safeguarding, Health & Safety, and Injury

  • All Topsham School of Dance or Theatre Kidz teachers hold enhanced DBS checks.

  • A Paediatric First Aid qualified teacher is present for all classes.

  • To correct posture, technique or position some physical contact may occasionally be required. This will be carried out respectfully and with prior consent.

  • Every effort is made to provide a safe and controlled environment, but dance and drama are physical activities and all participants take part at their own risk.  The Topsham School of Dance or Theatre Kidz accepts no responsibility for any injury, illness, loss, or death arising from participation in classes, rehearsals, performances, or related activities, except unless The Topsham School of Dance or Theatre Kidz or its teachers or proven to be negligent.

  • It is expected that all students, or parents or guardians will seek the advice of a healthcare professional about any health concerns before attending a trial class or enrolling with the Topsham School of Dance or Theatre Kidz.

  • Any injuries, illnesses, or new or changed medical information should be notified to the teacher by the student, parent or guardian at the start of the class.

  • The Topsham School of Dance or Theatre Kidz will not be liable for issues caused as a result of undisclosed health issues, or injuries caused by inappropriate clothing, footwear, or failure to follow class instructions.

  • Students will not be permitted to leave the venue without a parent or guardian, or unless Miss Vicki has received permission from the parent or guardian of alternative arrangements.

Data Protection

  • The Topsham School of Dance or Theatre Kidz will protect and keep private all personal information collected.

  • All personal information is stored securely and only retained for as long as necessary.

  • Personal data will not be shared without consent unless required by law. We are committed to reviewing and updating this policy regularly to ensure it continues to meet the needs of our dance school.